Overview
This App is an integrated time tracking, SOP, and operations management system designed for internal teams. It centralizes documentation, scheduling, and job-site coordination across web, iOS, and Apple Watch platforms, streamlining how teams track time, manage SOPs, and coordinate daily operations.
Problem
Operations across multiple systems—HubSpot, Jobber, and QuickBooks—created data silos and inefficiencies. Time tracking lived in spreadsheets, SOPs in shared drives, and team check-ins through ad-hoc tools. Supervisors lacked real-time visibility into hours, tasks, and documentation compliance.
Solution
A single, connected platform to manage time tracking, documentation, and approvals—integrated with existing business systems and accessible from any device.
This App gives team members one unified place to:
- Clock in/out on job sites or offices (via web, mobile, or Apple Watch)
- Access and update SOPs or documentation
- Submit and approve time-off requests
- Sync activity data with HubSpot, Jobber, and QuickBooks
- View schedules, upcoming shifts, and logged hours in real time
Core Features
Time Tracking
Cross-platform time tracking for field and office staff, with Apple Watch and iOS app support for instant check-ins and job-site verification
SOP & Documentation Hub
Centralized documentation system for SOPs, policies, and internal training, searchable and organized by department
Scheduling & Availability
Real-time team scheduling, time-off requests, and approval workflows for supervisors and department heads
Job & Office Check-Ins
GPS-enabled clock-ins for job sites or office locations, ensuring accurate logging and visibility into on-site activity
Integrations
• HubSpot: Contacts, projects, pipelines • Jobber: Job scheduling, work orders • QuickBooks: Time export, payroll sync
Dashboards & Reports
Visual summaries for hours worked, productivity, and compliance with internal processes
Process
Discovery
Mapped operational workflows and user needs. Identified key integration points with existing business systems.
Architecture
Designed scalable data model and permission system. Established modular structure for different user roles.
Development
Built responsive interfaces and robust backend. Implemented API integrations and real-time sync capabilities.
Testing & Launch
Conducted user testing and gathered feedback. Refined features and performance before full deployment.
Results & Learnings
- Reduced administrative overhead by 40% through automation and integrations
- Increased documentation compliance by 60%
- Enabled true cross-platform visibility with instant sync between mobile, desktop, and accounting tools
- Improved employee adoption through familiar design, fast load times, and offline support on mobile
Ready to See It in Action?
Schedule a personalized walkthrough of this app and discover how it can streamline your team's operations and boost productivity across all platforms.
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